Your clients aren't rows in a spreadsheet.
StudioFolio keeps every inquiry, project, booking, contract, invoice and gallery connected. One CRM built around how photographers actually work.
Free to start · No credit card required
Photography gets complicated long before the camera comes out.
One inquiry can mean contact details, emails, a shoot date, a location, a quote, a contract, an invoice, notes, a gallery and client favourites. Most studios spread these across email, a calendar app, a spreadsheet and a cloud drive.
Everything about a client, in one place.
Open a client and you see their contact details, the notes you've kept and every project tied to them. No searching across five different services to remember who they are and where things stand.
Every shoot has a home.
A project connects the client, the shoot date and location, the contract, the invoice, the gallery and a running checklist of what's left to do. Open one project and the whole picture is right there.
Know exactly where every job stands.
Every project moves through the same real stages, from a first lead to a completed job. Drag a card forward as work progresses and the board tells you what needs attention today.
From "Are you available?" to "We love them."
StudioFolio follows a client the whole way through, not just to a signature.
Inquiry
Someone reaches out
Client
Their information is captured
Project
The shoot becomes organised
Booking
Date and details confirmed
Contract
Agreement signed
Invoice
Payment managed
Shoot
Everything needed is ready
Gallery
Images delivered beautifully
Archive
Project done. The relationship remains
Your CRM shouldn't stop at contact details.
Contracts
A client's contract stays attached to their project. Send it, track when it's viewed and know the moment it's signed.
Invoices
See what's been invoiced, what's been paid and what still needs a nudge, without leaving the project it belongs to.
Bookings
Your own booking page turns an interested visitor into an organised project, availability and all.
Galleries
Deliver the final photographs without disconnecting them from everything else you know about that client.
A CRM that knows what happens after the sale.
General CRMs are built around a lead becoming a sale. Photography keeps going long after that: planning, the shoot itself, editing, proofing, delivery and a client relationship that, done well, lasts for years. StudioFolio is built around that whole arc, not just the booking.
Client galleries
Delivery and proofing built for photography, not files bolted onto a generic CRM.
Proofing & favourites
Clients pick their favourites right inside the gallery you sent them.
Portfolio
The work that won the client lives on your own public booking page.
Photography planning
Golden hour, weather and light conditions for the date and location you booked.
Your studio goes where the shoot goes.
Photographers aren't behind a desk all day. On location, Shoot Day mode strips away everything but what you need: the client's contact details, the shoot's date and location with one-tap directions, your notes and a live shot list you can check off as you go.
Clients, projects and messages travel with you too. Your pipeline board stays a desktop tool. On a phone, StudioFolio simply shows your projects as a clean list instead, so nothing gets lost between drags.
Built for photographers who work with people.
Wedding photographers
One client, one big day, a hundred small details.
Portrait photographers
Quick bookings, fast delivery, repeat clients.
Family photographers
Relationships that come back year after year.
Event photographers
Fast turnarounds and galleries built for sharing.
Commercial photographers
Contracts and usage terms that stay on record.
Freelance photographers
One system for every client you take on.
Start running your studio before paying for software.
StudioFolio is free to start. The Free plan includes every core feature, up to 3 active projects and 20 portfolio photos, with no credit card and no trial expiry.
Questions about StudioFolio as a CRM.
What is a photography CRM?
A photography CRM is software built around how a photography business actually runs. Clients, projects, bookings, contracts, invoices and galleries connect to each other instead of living in separate apps.
Why do photographers need a CRM?
A CRM keeps a client's whole relationship in one place. Instead of checking email, a calendar and a spreadsheet, you open one client and see their projects, notes and exactly where each one stands.
How is a photography CRM different from a normal CRM?
Most CRMs stop at a signed deal. A photography CRM keeps going through the booking, the shoot itself, editing, proofing and delivery, then keeps the client relationship on record after the gallery ships.
Can StudioFolio manage photography projects?
Yes. Every project tracks its client, shoot date and location, stage, notes, tasks, contract and invoice status and its linked gallery, all in one place.
Can StudioFolio track leads and bookings?
Yes. A new inquiry becomes a lead on your pipeline. Your own booking page turns interest into a confirmed, organised project with a real date on the calendar.
Does StudioFolio include contracts and invoices?
Yes. Contracts are sent for a real e-signature and tracked through to signed. Invoices track line items, balance and payment history. You connect your own Stripe, Paystack or Flutterwave account to actually get paid.
Can I manage client galleries from StudioFolio?
Yes. Deliver a private gallery for proofing and favourites. Message that client directly from the same thread their gallery lives in.
Is StudioFolio suitable for wedding photographers?
Yes, along with portrait, family, event, commercial and freelance photographers. The workflow fits any photography business built around client work.
Is StudioFolio free?
Yes. The Starter plan is free forever, with every core feature included and no credit card required. See the full free-plan breakdown.
Your photography business.
Finally in one place.
Clients, projects, bookings, contracts, invoices and galleries, connected around the work you actually do.
Free to start · No credit card required